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The code seems to be"
if ($delivery->is_prepaid())
{
$deferred_act = get_company_pref('deferred_income_act');
add_gl_trans(ST_CUSTDELIVERY, $delivery_no, $delivery->document_date, $deferred_act, 0, 0,
"The deferred income GL posting could not be inserted",
-$total, null, PT_CUSTOMER, $delivery->customer_id);
}
and to me that looks like this is just what gets entered into all prepaid items. So it's part of normal behaviour.
I would still like to know why it's worded like that. When one reads that it feels like it's an error.
joe wrote:Hard to tell. It has to be investigated. The $go_debug variabel should give us some clues. Please continue.
Joe
That variable was set and that's how I got the error that I posted just before your message.
This doesn't make any sense to me. There are no errors unless I do a report and I rarely need to do one. I don't even know what "The deferred income GL posting could not be inserted" means in the memo area of the deferred income account. Does nobody know why that message would be inserted into the memo area of all prepayments.
I guess I'm also having trouble understanding how the prepayment and deferred income works. When I look at the trial balances after the prepayments, I see the items in the deferred income, and also in the sales revenue account that the sales related to. But how does the deferred income know what year it is deferred to. I would have thought that it was the delivery date. And if so, why is it still sitting in the deferred income account. Do I need to move it around manually???
EDIT: OOPS!, so I do see that the prepayment did set the Delivery date correct (I marked it as delivered on the first day of the next fiscal). And the income account does show the items going into the revenue account on the date I set (first day of the next fiscal). So that all seems to be working (I think). I'm just not understanding why I would see that message in the memo field. Could it be designed to do that and it is working properly??? I'm not a developer and so I can't really debug this on my own.
I am using php 8. 11.2.4-MariaDB. But does that error even have anything to do with the "The deferred income GL posting could not be inserted" that is shown in the memo of all deferred income payments.
This is the only error that showed up (site name changed for security):
Undefined array key 9 in file: /home/admin/web/mysite.com/public_html/reporting/includes/pdf_report.inc at line 758
/home/admin/web/mysite.com/public_html/reporting/rep112.php:197: (FrontReport Object)->TextCol('1','9','Purchases for your Service Dog is Tax Deductible. Keep this Receipt','-2')
/home/admin/web/mysite.com/public_html/reporting/rep112.php:29: print_receipts()
/home/admin/web/mysite.com/public_html/reporting/prn_redirect.php:58: require('/home/admin/web/mysite.com/public_html/reporting/rep112.php')
I am wondering why I am seeing this error/warning. I have a deferred income account (liability). The setup shows that account in the setup window for deferred income.
-I placed an order and set the payment to a prepayment "prepay to next fiscal" .
-I then did invoice prepaid orders. The dates on the sales order and the payments are today's date.
-I did a delivery and set the date to the first day of the next fiscal. The sales item is a membership fee and no product is transferred.
-When I look at the Trial balances for the defered income account it show that message.
What am I doing wrong?
Thanks. That never occurred to me. I’ll give it a try.
Ok. I’ll try that. I don’t think @apmuthu understood the question because the setting of the mime for sending an email attachment is absolutely done in the file you mentioned. I had been messing around with it and had forced it to set application/pdf for all attachments because it’s the only attachment I’ve ever sent. I’ll try your suggestion shortly.
When I email an invoice using version 2.4.11 the mime type for the pdf document gets set as an unknown application. It may be the php version but the logic in class.email.inc is not working. It just runs right through to the line
return ‘application/unknown’;
Is it possible to have orders, invoices, receipts, etc, printed in the customers preferred language. Being that I’m in bilingual Canada, this is something that would be helpful. Is it already possible or does it require big changes. Thanks
Ok I think I did this correct and I can see that the payment is in the deferred account. Would I then just do a Journal entry (set to the next fiscal year) and move the amount into its proper income COA
I’m wondering if anyone can suggest how to accept a payment in this fiscal year, for an invoice that would be an accounts receivable in the next fiscal year. So that the accrual reporting works out in the proper fiscal years. Some of our members are prepaying their fee and I’m confused as to how to do that. I know this is an accounting question but also one related to how the software reports.
What I have done is created an invoice for the first day of the next fiscal year. I also added a new GL account “membership23-24”. I then accept payment on the date it occurred (So that the bank balances work out for the month).
Have I done this the best way?
I have some GL groups that are subgroups of another group. Everyone of the subgroups gives me the total for that group, except one. I cannot figure out why. Can someone explain how the system decides which subgroups print totals and which don’t.
Hi, I am new to Frontaccounting and accounting in general. I’m trying to figure out what the best procedure would be in my situation.
-We are a charity
-sometimes we move a batch of product to a fundraising event
-the product (t-shirts) are sold by donation but at no less than our cost. We often make more at other parts of the event.
How would I manage this in the software.
My thought was to:
-Calculate the cost of each the items (totalling all of one kind)
-adjust the quantity on hand
-do a JE to attribute the the sale price against the inventory.
Maybe this isn’t that clear. If someone else has experience in this situation, please suggest an idea.
Thanks.
But how does it know to use a credit or debit in the respective accounts?
How do payments work?
If I make a $100 payment and it included costing that need to go into 2 accounts , one a credit and one a debit, what do I do. There is no credit/debit field in the payments module? Would I just need to use a JE instead?
Thanks
I don’t know why this is confusing me but what is the best was to add shipping to my sales invoices. I don’t always use the same shipper so I really didn’t want to make it overly complicated by creating a supplier, and having to go through the process of doing a direct supplier invoice, etc. every time I ship. I though of just having shipping as a service item. But then I thought maybe someone here has a good idea. What do some of you folks do with shipping on invoices?
Ok that makes more sense. Now for another problem. My tax calculations were not the same as the governments assessment. What do I do with the difference. It’s likely never going to be used up.
I ran into another issue.
I pay a state tax that we never do anything with. I set it up so that the purchase orders calculate properly. The amounts get stored in the Cost of Goods area, But it shows in the tax reports. Do you have any suggestions.
I voided a “Direct Supplier Invoice” and afterwards things didn’t look quite right. But I thought all was good. When I do a Gl inquiry a view the transaction number it shows the old and the re-rntered direct supplier invoice items. The products and taxes are all duplicated. The trial balances work out. I thought I could manually go into Phpmyadmin and remove the duplicates, but that sets the trial balances wrong. What’s my best way to fix this. Should I do it directly with phpmyadmin(if so what do I need to do to make the trial balances work. I thought of just leaving it but I think it changes the taxes due.
Thanks for any help.
Hmm, thinking about this a bit more and you can probably tell how confused I am about how to do this. Maybe someone can just tell me how they do their sales taxes - What COA categories and groups you use your collected and paid sales taxes.
Thanks.
I wasn’t sure where to put this question. I hope this is ok.
I’m using the software in Canada for a charity. I have setup our GST tax collected 2074 (for the tax we collect) in an account under CURRENT LIABILITIES. I have the GST paid 5274(when making purchases of products) going into an account in EXPENSES.
I did it this way because of the way the system works in Canada. But I’m confused. At the end of the year, we might get a GST credit from the taxes paid into 5274 but it certainly won’t be enough to clear out the 2074 account or the 5274. At the end of the year I’m going to have 2074 remain with funds accruing into next year. What’s the best way to set all my taxes back to 0 at the end of the year if there are amounts left in there.
I hope I explained this clearly.
Thanks.
To update, I tried going to setup and delete transaction. That got rid of the transaction but when I re-entered it and paid the invoice, it says it’s overdue again!!!
This is probably my fault but I have a suppliers invoice that shows overdue. The invoice is paid and the bank has had a credit entry. Everything is correct except the erroneous overdue marking. Can I just go into phpmyadmin and edit the database to remove the overdue. Where would I find that.
Just so you know this is probably an error I created editing another thing directly in the database.
Thanks.
No. That didn’t help. This is what I tried:
->Sales inquiry
Find the order and click the edit icon (the pen)
->in the invoice click “cancel order”
System then refuses saying the invoice has been paid.
So what am I doing wrong?
Ok, so how do you do it then?
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