Bank deposits - print out?

I don't think the bank statement report addresses Joe's problem. I think what he wants is a list of the cheques he is depositing when he goes to the bank to make a deposit of his hard earnt takings...

Normally, that would have columns for
Drawer, *Bank, *Branch, Amount

I don't think we capture the data marked witth an * in FA though

Perhaps companion reports to the bank statement called:
"Bank Payments Listing" and "Bank Deposits Listing"  which just listed the appropriate transactions with a total would go a fair way towards addressing Joe's problems.

Joe, furthermore I think you would need another bank account for your "Till" and transfer the balance from the Till bank account to your real bank account when you make a deposit.

Hello Janus,

You asked me why I did not check myself?  Well, I was experimenting and ran into a wall.  I am still learning the software, so as not being a guru quite yet, I asked a question.  I am sorry that you thought I jumped the gun and went to the forums.

What I am looking for is each and every time I make a batch deposit, that I get an actual print out of the items deposited and by whom. (rodw) reworded exactly what I wanted to say.

I tried a few sampel deposits in FA, and when I clicked "OK", the next screen said in so many words: completed.

Rod mentions a till.  All I can say, is that I used the software EdgeERP (fork of WebERP) and I did exactly as I stated with out a till the you suggest.  I made a "bank deposit" and it went into the account, an I got a print out of the entire transaction.

Is there an option to get a PDF print out of the transaction including all the items deposited?

Joe

Glad I could help clarify this issue.

Joe, my thinking was that if you ran another bank account as a "Till" you would add all deposits your customers make to that account. Then you could run the currently non-existent Bank deposit report on the till. When you made a deposit to your bank which would satisfy their requirements and then create a transfer from the Till to your bank account which would enable the real bank account deposits to be reconciled. Still a bit of a workaround, but pretty simple and workable.

I do something similar with a Paypal Account and I might add the ability in FA to add a bank fee at the time of the transfer is a great asistance. Previously (different ssystems), I had to post a payment for paypal fees.

Itronics, I think the need for a bank listing report mechnism is still required to deal with debit card and credit card transactions. If you have a terminal from your bank to accept these payments electronically, they will be consolidated into one depost on the bank account. Most systems I have used have the concept of a payment type to suport this. So when you receive a payment you set the payment type and it is consolidated accordingly when posted to the bank to simplify reconciliation.

In my case, I have only written about 2 cheques in 4 months of trading and all of my deposits have been via Paypal or Direct deposit.

I might add that one system I used also had the ability to split off deposits so you could post one figure for say a week's sales and then split off the daily bank deposits from this gross amount when your book keeper came in for his weekly visit Thiswas the most awesome feature!

Sorry. I might not have been clear but I thought I said "Fees was a great feature" It really makes adding Paypal deposits easy. And yes, I do run a separate bank account for Paypal and add the fees at time of receipt entry.

If you run credit card facilities however, the banks over here charge your fees monthly in one transaction at month end. I think you would do it the same way and only enter the fee to your real bank account when the transaction hit yor real bank account.

When I say one system allowed you to split a bank account, picture a situation that you had $1k of sales per day (mon-fri). That allowed you to enter receipts of $5k for  the whole week and split it into the 5 transacations when reconciling. There were times where this was extremely useful. From memory, I devised an automated system where I could import a week's worth of receipts from the front office system into the GL and then split each bank deposit off the total when reconciling.

The FA solution using separate accounts is still a workaround to the real process. A good bank deposit listing with a set of payment types (eg, cash, cheque, credit card, Amex etc) applied when each receipt is entered would be superior would mean that the need to manually select the Credit card bank account and then make the subsequent transfers would disappear.

Well, probably I do not understand the problem stated here. When your customers pay in cash the money is registered on cash account, then you can make single transfer form cash to bank account for all the deposits. So, where is the problem?

The only real problem I see  in sales payments is that for Direct Invoice you can only use single target money account (cash or bank account). Therefore if your customer want to pay e.g. with cash and cheque in parts, you have to register the two partial deposits using Customer Payment page twice. This is performance lost on data entry, but anyway this can be done,  and such multipart payments are rather rare.

Janusz

Thanks Gaston

I like creative people

/Joe