• Registered: 05/17/2010
  • Posts: 7

Topic: Allocation Primer

I am following the accounting flow in general for the system.  For instance, I see how customer balances are determined and reported.  However, I can't quite figure out the Allocation Process.  I took a look at the reports and it doesn't make sense to me. Maybe it's just confusing in the Demo with fake data.  I understand it is about matching payments to invoices.  I see how that's done in Online Quickbooks for instance but I don't understand it here. Can someone give me a simple example of how the allocation process actually works in the system.   It doesn't seem to be documented in the Wiki.  Right now my lack of understanding of this is the only thing keeping me from deploying the system.

  • Registered: 12/25/2007
  • Posts: 2,448

Re: Allocation Primer

Allocation is simple process. If you have already entered some sales invoices with delayed payment, you can entry payment with allocation in single step by selecting allocated to invoices on Customer Payment page. If you received prepayment from customer you can go Allocate Customer Payments, select needed payment and you will have all invoices already allocated to this payment displayed together with all not allocated at all. Select the right set of invoices to be allocated then press Process button. That'sall.
Janusz

  • Registered: 05/17/2010
  • Posts: 7

Re: Allocation Primer

I must be missing something entirely.  I have run through various transactions and posted payments and I see the resulting customer balance but as far as the payment allocations go all I get is "There are no unsettled transactions to allocate."

  • Registered: 05/17/2010
  • Posts: 7

Re: Allocation Primer

OK, I was able to follow the logic on the supplier side.  I was not able to duplicate that however on the customer side with the example that I set up.  It says there are no unsettled transactions to allocate when there appears to be. Thank you.  At least now I understand how it works.