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FrontAccounting forum → Accounts Payable → Supplier Allocations
Ok... Did I do something wrong or what am I missing?
I have used Bank Account Payment Entry (Banking & GL -> Payments) to make a variety of payments.
I just clicked on Supplier Allocations (Purchases -> Allocate Supplier Payments or Credit Notes) and found a collection of unallocated payments!
Do I need to create an invoice for these?
tom
Here is the GL for one of these.
Is this proper?
General Ledger Transaction Details Reference Date Person/Item
Bank Payment #19 19 03/11/2010 Supplier United States Postal Service
Account Code Account Name Dimension Debit Credit Memo
5100 Freight 10.20 163590742
1060 Checking Account 10.20
Supplier payments entered via general bank interface are not allocated to transactions, just because you have no way to select transaction for allocation here. If you want allocate payment to transaction in one step use Purchases/Payments to Suppliers instead.
Janusz
So I must have entered them in Supplier and Not Banking by mistake...
I guess the simplest way to clear these is to enter a dummy invoice so I can allocate the payments...
tom
I don't know. If those are really payments you probably should have some related invoices, so you can allocate them together.
Janusz
One example is US Postal Service. I buy postage two ways, online and dropping off a package.
No Invoice, just a recipt.
I just created Suppliers for the places a lot of money goes too.
Shipping, Raw Material, Credit Card Processing
Or should I only use Suppliers for those costs that allow delayed payment?
It seems that using a Bank Payment and Selecting a SUPPLIER is about the same as Purchases Payment to Supplier.
In that they both need allocation to an invoice later.
tom
I ran some tests on a test server.
I guess it is no surprise (to me now) that a Bank Payment to a Supplier is the same as a Purchasing -> Supplier Payment
Those payment should be made when I will be invoiced.
For my pay on demand I should use a Misc Payment or even a Quick entry.
So it now seems very logical that I will need to add a Dummy Invoice to allocate the payments to
tom
Yes, this the only way for now, I thnik. It would be good to extend idea of allocation by enabling payment entry against purchase order/GRN as prepayment. So process would look like this:
. After PO/GRN entry we have link to payment against this PO/GRN
. Entered payment is preallocated against this PO/GRN
. When GRN/Invoice is entered the allocation is moved from PO/GRN to GRN/Invoice.
This way we could avoid additional allocation step in mos cases, i.e. when payment is done against some single PO.
Janusz
I think this would be a good idea. There is quite a bit of unnecessary wok in FA where you have to make supplier payments and customer receiptsand then subsequently allocate the transaction.
While you are at it, could you also consider being able to allocate a receipt (deposit) to a sales order for customer transactions. It sucks having to wait until an order s delivered and invoiced before a customer deposit can be allocated against the transaction. That process is very similar to what is proposed for PO's above, just on the other side of the ledger.
I have a lot more deposits on sales orders than prepaid purchase orders.
Sure. I will try to add this feature before next major release. We will need extend database structure a little to implement allocations to orders, so we cannot do it before 2.3 release.
Janusz
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