1 Topic by geesyscare (edited by geesyscare 05/04/2020 08:39:31 pm)

  • From: India, Chennai
  • Registered: 12/23/2017
  • Posts: 56

Topic: Pro-Forma Invoice in FA!

Does anyone has a solution to create Pro-forma invoice in fa?
Pro-forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. The invoice will typically describe the purchased items and other important information such as the Products/service cost, shipping weight and transport charge. So Pro-forma is mandate to get the advance or payment prior to dispatch of goods/service.
Pro-Forma invoice indicates that goods/service is ready for delivery to the clients and asking client to make the payment to proceed for dispatch.
It is usually issued before the issue of Tax/commercial Invoice and is not same as a commercial invoice.
Issuing a pro forma invoice declares the supplier’s commitment to the buyer to provide the goods and/or services described at specified prices.

A Pro-forma invoice should include the following information:
Unique invoice number.
Datpreparation/issueissue.
Address of the supplier.
Address of the prospective buyer.
Description of good and/or services including their unit costs and line-item totals.
Validity of the pro forma invoice
Proposed terms of sale.
Proposed terms of payment, if any.
Certifications required by “Customs Authorities” if any.
Signature by an authorized person from supplier’s company.

Note:
1. Customer is not required to make any payments on the goods and/or services detailed.
2. Supplier should not record a pro forma invoice as accounts receivable, and
3. Buyer should not record it as accounts payable.

Regards,
Bharathiraja Kaliyamoorthy

geesyscare's Website

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: Pro-Forma Invoice in FA!

That is what a Quote is - change the language translation file to replace Quote with Proforma Invoice or hard code it everywhere!

apmuthu's Website

  • From: India, Chennai
  • Registered: 12/23/2017
  • Posts: 56

Re: Pro-Forma Invoice in FA!

Thanks a lot for your reply.
Pro-forma Invoice shall be initiated only after Generating Sales Order and Quotation was shared with clients prior to Sales order.
If we get an Order with ( xx% of Order Value ) Advance payment, We may use the same sales order as Pro-forma invoice with few customization.
If we get the order as ( xx% of Order Value ) Payment before dispatch, We shall ensure the client that product ready for dispatch. Kindly make the payment to proceed for dispatch. This is many companies are working. As an example you consider e-commerce operators ask client to make payment (leave COD payment method) only if the product is available in stock.
Now PI has to be generated inbetween Sales Order and delivery.
the same situation applicable in purchase as well. incase of if we accepted the payment as advance or before dispatch with supplier, They will do the same process and company will process these advance payment with the referrence of PI only.
Counter sales or retail sales or delayed payment are exceptional from the Pro-forma invoice.
So, Payment methods has to be redefined accordingly.
Please guide me now "How is it possible to use Quote as PI?".
Please correct me, If i am wrong here.
Thanks for your time and understanding in advance.

Regards,
Bharathiraja Kaliyamoorthy

geesyscare's Website

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,195

Re: Pro-Forma Invoice in FA!

It looks like the Pro-forma  invoice is going to work in between the sales order and delivery. And doesn't make any GL entires and stock entries. Simply we can see the goods is ready for the customer.

Here how does the Pro-forma to delivery step happens. ?

If customer pays the money. Do we need to record against Pro-forma invoice or we have to complete the delivery and invoice. And than we have to record payment against the invoice.

Subscription service based on FA
HRM CRM POS batch Themes

kvvaradha's Website

  • From: India, Chennai
  • Registered: 12/23/2017
  • Posts: 56

Re: Pro-Forma Invoice in FA!

Yes, It should be placed between sales order and delivery. The functionalities are almost similar to Prepaid invoices. Except need to introduce one more step called "Pro-forma invoice" and Partial Payment Processing as per payment terms defined.
"payment_terms.php" have to mae a changes % of Amount in "Prepayment" and % of "after no. days".
but We need a document

Regards,
Bharathiraja Kaliyamoorthy

geesyscare's Website

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: Pro-Forma Invoice in FA!

All payments can be related to an invoice only and any prepayments will be allocations finally. Proforma Invoice can be a dummy invoice with no linkages to the delivery / order and can be converted to an invoice much like an order. Possibly a special case of an Order with some pre-payments in the pipeline.

apmuthu's Website

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,195

Re: Pro-Forma Invoice in FA!

@apmuthu. It looks like a special one of delivery. But the difference is , the Pro-forma  invoice given before deliver the goods and the same time he said. The goods is waiting for delivery. Which means the goods is ready. So we make PI from order.

Subscription service based on FA
HRM CRM POS batch Themes

kvvaradha's Website

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: Pro-Forma Invoice in FA!

"Goods waiting for delivery" will then mean "Goods in Stock reserved for said order" and inability to sell such stock to others if the "Proforma Invoice" is not converted into an order forthwith!

Do you really want this complication?

Better stick with "Sales Quote" and make a move of the proposed items and quantities to a holding account till it gets converted into an order for delivery and revert it just before Invoicing it finally!.

apmuthu's Website

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,195

Re: Pro-Forma Invoice in FA!

We can make sales quote without checking the stock. But here he said. It's given to customers when the goods are ready to deliver.  May be it's not required for common FA  users. It might be useful for some manufacturing companies and pharamedical wholesalers.

@geesyscare. Do we need to make pdf format for it. Can you show us a sample Pro-forma invoice in pdf.

Subscription service based on FA
HRM CRM POS batch Themes

kvvaradha's Website

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: Pro-Forma Invoice in FA!

We will then need another kind of Sales document type for "Goods reserved for Sales Order".

apmuthu's Website

  • From: India, Chennai
  • Registered: 12/23/2017
  • Posts: 56

Re: Pro-Forma Invoice in FA!

kvvaradha wrote:

We can make sales quote without checking the stock. But here he said. It's given to customers when the goods are ready to deliver.  May be it's not required for common FA  users. It might be useful for some manufacturing companies and pharamedical wholesalers.

@geesyscare. Do we need to make pdf format for it. Can you show us a sample Pro-forma invoice in pdf.

Thank you for your suggestions.
Please find the below link

https://drive.google.com/open?id=1KHmQICXNDkKTlYXdbd6QGPm3n1zf39F8

Kindly do the needful at the earliest

Post's attachments

Proforma Invoice Format.pdf 507 kb, 8 downloads since 2020-05-08 

You don't have the permssions to download the attachments of this post.
Regards,
Bharathiraja Kaliyamoorthy

geesyscare's Website

  • From: India, Chennai
  • Registered: 12/23/2017
  • Posts: 56

Re: Pro-Forma Invoice in FA!

Requesting for your solution for my urgent requirment.
Appreciate your help at the earliest.

Regards,
Bharathiraja Kaliyamoorthy

geesyscare's Website

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,195

Re: Pro-Forma Invoice in FA!

I will try this and update you brother. Hopefully, we can come up with a solution.

Subscription service based on FA
HRM CRM POS batch Themes

kvvaradha's Website