• TOR
  • Member
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  • From: Pakistan
  • Registered: 01/07/2013
  • Posts: 44

Topic: Deduct employee advance from Bank Payment Voucher

A little confusing case:

02-08-2018 Paid employee advance Rs.5000/- (Vide Bank Account Payment Entry)

GL Entry:
Dr. Employee Advance A/c
Cr. Bank Account

At month end I want to pay employee salary but deduct advance through a single payment voucher:

Dr. Employee Salary 15000
Cr. Employee Advance 5000
Cr. Bank Account 10000

FA, unfortunately (or fortunately) doesn't accept a negative figure through payments module.

I know I can pass a JV. But I want to process the entry through the payment voucher.

HELP? Anyone?

  • From: USA
  • Registered: 03/05/2018
  • Posts: 123

Re: Deduct employee advance from Bank Payment Voucher

Would it be alright to enter a payment voucher for the 10000, and then make a separate journal entry to move the move the 5000 from the advance account to the payroll expense account?

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  • TOR
  • Member
  • Offline
  • From: Pakistan
  • Registered: 01/07/2013
  • Posts: 44

Re: Deduct employee advance from Bank Payment Voucher

Yes, it would be. Infact, that is what I have done for now. But would have been great if FA could have given an option to put a negative figure, and that negative figure could have gone to the credit side of Employees Advances. Need to see how it is done in Peachtree and Quickbooks.

  • From: Pakistan, Karachi
  • Registered: 03/03/2015
  • Posts: 654

Re: Deduct employee advance from Bank Payment Voucher

@TOR,
comment out lines from 323-328 in /gl/gl_bank.php

// if (!check_num('amount', 0))
    // {
    //     display_error( _("The amount entered is not a valid number or is less than zero."));
    //     set_focus('amount');
    //     return false;
    // }

You will get your desired result. I hope it will not cause any other anomaly in Database.

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