• From: Pakistan
  • Registered: 02/03/2017
  • Posts: 11

Topic: No back date entry & all entries be approved by another user b4 postng

Hi,

Frontaccounting is a great ERP. It'll be much better with addition of following two features:

•    No back date entry allowed other than authorised users
•    All entries (all type of vouchers, quotations, orders, invoices etc) to be entered by one user & approved by another user for posting i.e. before posting, the entry should not appear in ledger

Thanks & best regards,
Rizwan Khan

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: No back date entry & all entries be approved by another user b4 postng

Quotations / Orders do not enter the ledger.

1. You can choose to have 2 separate companies in FA -> one the actual one, and the other a staging one where entries for approval are made. You can then export out those entries from the staging one on approval and import them into the actual one.

2. You can take a backup first. Let the staff make the entries for approval. Export out those entries that have been approved. Restore from backup. Import the approved entries. Take a backup again and go on all over again....

Going forward, in FA 2.4.x, we can have a separate data entry operator permission with inactive flag set on each transaction entered. The actual accountant with the approval rights gets to remove the inactive flag on approval whensce it gets into the ledger.

apmuthu's Website

  • From: Pakistan
  • Registered: 02/03/2017
  • Posts: 11

Re: No back date entry & all entries be approved by another user b4 postng

Hi

Thanks for your quick response.

The options are quite a bit risky i.e. messing with the database for backup/restore, better wait for 2.4.x where it'll be hopefully resolved as mentioned.

What about disabling back date entries other then for authorised users??

Thanks & best regards,
Rizwan Khan

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: No back date entry & all entries be approved by another user b4 postng

Tweak the permissions of the roles and report what is absent / needed.
Hardcoding specific users presence in the session variables is one workaround if it is not available as a user. Please note that some transactions may not have any "user ownership" and the audit trail may be the only way to glean it from.

apmuthu's Website

  • From: Pakistan
  • Registered: 02/03/2017
  • Posts: 11

Re: No back date entry & all entries be approved by another user b4 postng

Hi

Is the option you mentioned (quoted below) available in the latest version ??

"Going forward, in FA 2.4.x, we can have a separate data entry operator permission with inactive flag set on each transaction entered"

  • From: Singapore, India, Chennai
  • Registered: 05/02/2009
  • Posts: 6,160

Re: No back date entry & all entries be approved by another user b4 postng

Not yet.

apmuthu's Website