Topic: Cash Sale Invoice. How to:
This is only for version up to 2.0.X. From 2.1 you DON'T set the AR account to a bank account, but you simply select Cash invoice in the selector Delayed / Cash in the Direct Invoice.
If you use cash sale invoices in your business, here are the guidelines for doing that (from release 2.0).
1. If you do not already have a cash account in your Bank Accounts, please create one (Banking and General Ledger tab).
2. If you do not already have a Payment Term that is set to Cash Only, please create one (Setup tab).
3. Create a Cash customer. Call him f.i. Cash Sales, select Retail sales and Cash Only in Payment terms. Leave other fields empty.
4. At the time create a customer branch. Also Cash Sales.
5. Enter relevant information.
6. Set the Accounts Receivable to your new cash Bank Account.
7. Leave the address fields empty or have a one liner info text.
Now you are ready to use your new Cash Sale.
1. Enter 'Direct Invoice' in Sales tab.
2. Select the Cash Sales customer. It will automatically choose the same branch.
3. Enter your item lines. You can use the address lines to enter your cash client info if you want to.
4. Process the Invoice.
5. Print out the invoice and give it to your client as a receipt.
What happens internally?
Instead of posting the GL to the normal Accounts Receivable account it would be debited to the cash account.
If this AR account is a bank account, the allocation will be set to the full amount, indicating the invoice as been settled. So it will never show upp in the allocation screens.
BTW, You can do the same thing if this is a Cash Credit Note