Difference between "Purchase order" and "Our order"

Hi joe,

thanks for your answer. My apologies, but I don´t quite understand what you mean. Is the field "our order" not populated at all? Or from where does it get it´s content? To me it doesn´t look like the same since PO number shows "3" while "our order" is empty.

Is it possible to edit the template of this form myself, and define the data sources myself?

Thanks a lot!

MacPhotoBiker

Thanks joe.

Sorry, I still have to ask: If not edited manually, from where is the field "our order" populated? My question is not only related to this field, but I would like to understand in general where the datasources are defined.

Thanks a lot!

MacPhotoBiker

Well, to me this looks a bit strange. Showing the same field twice, once displaying it´s content, once not displaying it. Frankly, what would you think as a supplier if you received such PO? Why even bother to put the second field?

Hi Joe,

thanks a lot for your answer.

Prices are often based on a quote from a supplier, so I would use this field to make reference to the quote. It could be named "Your quote" (that´s the term used in Canada), or "Your reference" as a more generic term.

After all, you are using such field already when creating the PO ("Supplier´s reference") http://screencast.com/t/QS3YQ20xZc , but it´s not shown so far on the PO. That´s the one I would use, it makes the screen form more consistent with the PO document.

Please allow me few more comments. The first field in the same line is "Customers reference" (btw, it should be spelled "Customer´s reference"), but when creating a PO, I did not see where to populate this field. Same is true for "Sales Person". I believe the purpose of these fields is for cases when a PO is created 1:1 based on an order from a customer. It makes sense to have such information, but in my case, I would certainly not want to show this information to my supplier, but only use it for internal purposes.

Then, I also don´t see the purpose of "Your VAT no.". Chances are the supplier knows his VAT number already ;-) If this field is required, I would simply add it as a small line to the adress.

Last but not least: the Due Date. What´s the due date of a PO, when for every item there is a "Delivery Date" anyway?

Well, now that I am writing all this it comes to my mind that probably the PO might be using the same template as an invoice. This might appear "efficient", but for daily use I´d say that the documents have very different purposes, so the content has to be very different.

I´m not sure how difficult it would be to implement it, but I believe it would be well received by the FA community if it were possible to

a) Modify the field names and
b) choose like from a pull-down menu the content for the fields.

But I also want to add that I do like the clean layout you guys are using, I´ve been working with programs before where it was impossible to use any document "out of the box".

Thanks again for your consideration.

MacPhotoBiker

Thanks Joe, - Changeset 3069.