• From: Nigeria, Benin City
  • Registered: 10/13/2020
  • Posts: 11

Topic: Cannot Post to Petty Cash in Journal Entry

We run a non-profit NGO. usually people make out of pocket expenses as a way of support to the organization.
The out of pocket expenses are captured as deposits to petty cash account.
However, there is no way to capture the expenses in journal entry because petty cash would not come up for debiting/crediting as the case may be.
Also, under bank accounts, petty cash does not come up for me to assign a GL account.
Please how do I handle this?
Thank you

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,182

Re: Cannot Post to Petty Cash in Journal Entry

Create separate GL  account  and create a separate bank account. So it can be added to that account. And you can use bank payment or deposit instead of journal entry

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kvvaradha's Website

  • From: Nigeria, Benin City
  • Registered: 10/13/2020
  • Posts: 11

Re: Cannot Post to Petty Cash in Journal Entry

Thank you @kvvaradha for your prompt response.
What I have done is to create a GL account called cash, and create petty cash bank account.
This way, I am able to journal petty cash.
I dont know if this is right, or still have to use payment instead of journalling.
Thank you

  • From: India, TN, Karur
  • Registered: 05/16/2014
  • Posts: 1,182

Re: Cannot Post to Petty Cash in Journal Entry

You can use both.  When you make journal entry, the system will automatically make the bank payment or deposit based on the debit/ credit you choose in journal entry.   

But Bank payment and deposit is most sophisticated way to do this. Still you can use your convenient way.

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kvvaradha's Website

  • From: Nigeria, Benin City
  • Registered: 10/13/2020
  • Posts: 11

Re: Cannot Post to Petty Cash in Journal Entry

I will continue with journal since I have already started with it.
Thank you for your support