Any thoughts on when FA will be compatible with PHP 7, I have a few other sites on the same server I'd like to upgrade to PHP 7
1 04/29/2016 06:27:51 pm
Re: Does FA work with PHP 5.6 or PHP 7.0? (8 replies, posted in Installation)
2 02/05/2013 03:51:08 am
Re: Digital Items (5 replies, posted in Items and Inventory)
Yes! Its going very well thanks to all the support on the forum. I was thinking about if I should use one inventory item for all these or one items for each template. I was leaning toward making an item for each due to some recurring invoicing needs. However, the more I look into recurring invoicing it looks like its template driven. So maybe using multiple items wouldn't make a difference anyway?
3 02/04/2013 11:04:34 pm
Re: Digital Items (5 replies, posted in Items and Inventory)
It's not really movement tracking I'm worried about on these items. It's not like I'm losing money by holding them or keeping stock to sell to customers. I only buy them for specific projects and bill them directly to the client. So I never have multiple qtys in stock or anything.
Just trying to make sure I setup things correctly first so I don't regret it later.
Thanks for the help!
4 02/04/2013 04:35:39 pm
Topic: Digital Items (5 replies, posted in Items and Inventory)
Hi all,
I'm curious of the best way to handle digital items in FA. Something I commonly do is purchase a website template and incorporate it into a project I'm working on for a customer.
I then charge them for the purchased template as well as my hourly rate. My question is how to handle creating these digital items on the item list. It will be part of the COGS, but should it be a regular item that is part if inventory or just created as a service item?
Thanks for the help!
-Chris
5 02/01/2013 05:39:42 pm
Topic: Supplier vs Item GL Accounts (1 replies, posted in Banking and General Ledger)
I noticed that you have to define both GL accounts for items and suppliers. And I was wondering which one of these "wins" when purchasing items. For example I have a supplier I buy both "expensed" items from as well as "for sale items". So if I create and item for that supplier they need to go into COGS/inventory accounts, but if use GL accounts for the supplier I need them to go into the expense account. So if I set the GL accounts in the supplier screen to expense accounts, but then use different GL accounts for items created for that supplier will everything work properly?
I guess I'm just a little confused about the reason for having the GL accounts defined in both the supplier and the item.
Thanks for all the help!
6 01/29/2013 03:12:42 am
Re: Creating Items for Domain Names (11 replies, posted in Items and Inventory)
How would I keep that from updating my COGS account? Just set the COGS account for the item to an expense account?
7 01/28/2013 05:52:36 pm
Re: Creating Items for Domain Names (11 replies, posted in Items and Inventory)
Hey guys. Thanks for all the help. I just wanted to share with you what I decided to do. I ended up using dimensions for all my different projects both internal and external so I could breakup income and expense reports by project, even if I am working on multiple projects for one client.
I did create items for some of my domains, but only the ones I sell to clients ands manage for them and created them as service items. The reason I didn't make items for all my internal domains is because although service items don't update the inventory GL account, they do update the "qty on hand" number for the item. That's fine for an item I buy and invoice to a customer because it will net 0 on hand. But for domains I buy internally and never sell (expenses) the on hand number would keep increasing because it would never get sold (and of course I don't have two of the same domain at once). So for those I just enter a supplier invoice and use the GL accounts.
Maybe you guys know of a way I can not use the "qty on hand" field for internal items, but I couldn't find another way. So I decided to only use items for sellable items.
Does this seem like a reasonable approach? Just wanted to share my thought process and see if you guys had any thoughts in it.
Thanks again for all the help!
-Chris
8 01/22/2013 07:38:26 pm
Re: Creating Items for Domain Names (11 replies, posted in Items and Inventory)
Thanks so much for all the help Chris. I'm definitely asking an accountant for advice on how to setup all the accounts and what goes in those accounts, I'm mainly trying to get the hang of the different functions FA offers and how to use them.
So Ive decided to setup the domains I resell as seperate items. That seems to give me the greatest flexibility going forward. I did have a question about the "direct invoice" function. Does this essentially let me enter an invoice without cutting a PO first.
I think that's what I'm looking for here since I won't really need to cut a PO for domain names, I just pay for them at the same time I place the order.
I just want to make sure "direct invoice" is the correct way to do that and that I understand the functionality before I start using it. Is there any offer actions that occur when I use the "direct invoice" I should be aware of? Thanks again for the support. I hope I'll be able to contribute more once I make FA part of my daily workflow.
9 01/21/2013 07:17:04 pm
Re: Creating Items for Domain Names (11 replies, posted in Items and Inventory)
Thats exactly what I was thinking. I'll go that direction. My plan was to create items for the domain names I'm reselling to clients and then just use the GL items for my own personal domains/projects (expenses).
Do you think there's any benefit of creating items for my internal domains that are only expenses and will never be resold to clients?
10 01/21/2013 06:45:10 am
Topic: Creating Items for Domain Names (11 replies, posted in Items and Inventory)
Hi,
As part of my web design business I often buy and sell domain names to my clients. I setup the domain names as service items, since I do not want their costs stored in my inventory account.
My question is about how to structure the item setup. Should I create one item called "domains" and then edit the price/description for each client on the invoice. Or should I creay each domain name as a separate item?
I will often have recurring invoices setup for these domains, so I'm leaning towards setting them up as seperate items, however, I was wondering if there was an advantage/disadvantage either way?
Thanks for the great support! I'm really enjoying getting FA setup!
11 12/30/2012 07:18:03 pm
Re: Trouble understanding entering bills/non-inventory items (10 replies, posted in Accounts Payable)
Was working some more on my setup and trying to enter some basic bills and found another question. If I'm using the expense accounts to enter my utilities, etc. Do I also need an expense tax account for purchased items? It would seem incorrect to have a portion of a supplier invoice go into an expense and another portion go into the sales tax accounts payable account.
Thanks for the help.
12 09/20/2012 07:43:05 pm
Re: Trouble understanding entering bills/non-inventory items (10 replies, posted in Accounts Payable)
Awesome! I think I'm getting it now (finally). One last question. I hope. When I enter the supplier invoice do I have to deal with tax? In other words to I enter the subtotal for the invoice or the total for the invoice including tax? I know when I was trying to use the direct invoice function it calculated the tax on each item on the PO/invoice? Does that matter in the supplier invoice form?
Thanks a lot for the help!
13 09/18/2012 11:21:07 pm
Re: Trouble understanding entering bills/non-inventory items (10 replies, posted in Accounts Payable)
Ok. That's great!And then I just use an expense account on the supplier invoice?
14 09/18/2012 11:30:31 am
Re: Trouble understanding entering bills/non-inventory items (10 replies, posted in Accounts Payable)
Ok. Great. I'll try it this way. I'm not apposed to using the GL accounts instead of the purchasing method I'm just trying to find the right process to do these and take advantage of all the FA features.
If I was to use the GL accounts method which is the screen I would use. Do I simply enter them on the "payments" screen?
If that is the screen I should use. Do I just enter the payments directly into the correct "expense" account or should their be a second transaction somewhere to move the payment from accounts payable to expense?
Thanks again for the help!
15 09/18/2012 04:15:00 am
Topic: Trouble understanding entering bills/non-inventory items (10 replies, posted in Accounts Payable)
Hi,
I'm trying to learn the FA system and I'm having some trouble understanding some basic items. I'm trying to enter some expenses to get used to the system, such as bills, however I keep ended up with items in inventory that are not physical items.
For example I created a supplier for my web hosting and domain names. I created a direct invoice and paid the invoice. All my accounts adjusted correctly, however, I end up with an inventory of 1 for the hosting. I tried changing the supplier purchase account to an expense GL account, but I still ended up with items in inventory.
What is the appropriate way to purchase and pay suppliers that provide items that are not part of COGS?
Another example would be software that is purchased and expensed but is not truly part of COGS because it will not be re-sold to the customer.
Thanks for the help. FA seems like a great tool, and I'm excited about learning more about how to use it.