itronics wrote:

Regarding VAT numbers verification, this is currently not implemented in FA, however I agree it would be usefull. Anyway if you  use FA via internet, there is no need for any EU VAT numbers/formats database: there is online service available HERE where you can check VAT numbers status  at any time .
Janusz

Here is a similar application but with the ability to verify a large amount of numbers in one cycle.
VIES verification
For many, this can be very helpful.

When doing business with a strange company Vat number must always be verified to be valid .
The date base must not serve the verification of validation of VAT numbers but to eliminate the possibility for errors in the format. That the correct number of numbers and letters for that country are submit. Each country has his format for the VAT number beginning with the country letters. For Belgium BE 0 448 910 654. country-code BE followed by  0 and nine numbers. It is to verifier the format of the number, not the VAT number validation. To eliminate typing errors. VAT may become unclaimable when the number is not correct entered.

Regarding VAT numbers verification, this is currently not implemented in FA, however I agree it would be usefull. Anyway if you  use FA via internet, there is no need for any EU VAT numbers/formats database: there is online service available HERE where you can check VAT numbers status  at any time .
Janusz

Here is a similar application but with the ability to verify a large amount of numbers in one cycle.
VIES verification
For many, this can be very helpful.

Well, I'm not European Union law specialist, so I'm not sure how the EU directives are applied across various EU countries. As far as I know EU tax law is not applicable directly to companies, which have toso EU companies have to fullfil local requirements, which varies.

EU directives lay down certain end results that must be achieved in every Member State. National authorities have to adapt their laws to meet these goals, but are free to decide how to do so.

This is how EC see this matters (according to the page you have mentioned). Many things you consider mandatory, are not mandatory - at least in Poland - as of January 1th 2013.

Thank you anyway for pointing out all the concerns related to using FA in other EU countries. We wil try address them better in following FA relases.

Janusz

As stipulated, EU member countries had to implement the new Vat rules in there national laws and implement them from 01 jan 2013. If Poland did not implement the new rules Polisch invoices are not legal documents for EU- Vat declarations and can not be used to claim VAT in other EU countries. In that case, the EU costumer must make a legal document for that invoice with VAT claimable date to claim paid VAT before the 15th of the month following the month the goods or services where received. As the received Polish invoice is not legal the EU costumer must always pay for the VAT before it becomes claimable by the self made legal document.

This is how EC see this matters (according to the page you have mentioned). Many things you consider mandatory, are not mandatory - at least in Poland - as of January 1th 2013.

Thank you anyway for pointing out all the concerns related to using FA in other EU countries. We wil try address them better in following FA relases.

Janusz

Second Directive on VAT Invoicing (Council Directive 2010/45/EU) and Explanatory Notes

The second Directive on VAT invoicing was adopted on 13 July 2010 and  its provisions shall be applied by Member States as from 1 January 2013.

It aims to promote and further simplify invoicing rules by removing existing burdens and barriers. It establishes equal treatment between paper and electronic invoices without increasing the administrative burden on paper invoices and has the aim to promote the uptake of e-invoicing by allowing freedom of choice regarding the invoicing method.

For a clear understanding of the main VAT invoicing rule changes as from 1 January 2013 a set of Explanatory Notespdf Choose translations of the previous link has been written in 21 languages.

Sales invoices need a VAT claimable date possibility to make and print legal VAT invoices.

I don't know local belgium regulations which are maybe the most strict in EU, but I have not found 'claimable VAT date' explicitly printed on any invoice issued in Poland, nor recieved form a couple of other EU countries. Yes, in most cases there is a sales date stated on the invoice, which serve as base date to audit the invoice was not issued to late. It is salesman responsibility to issue VAT invoice within allowed time after sales was made. Thereofore I guess FA sales process in current version covers some 95% of sale cases properly (excluding prepayments and intra-EU trade in current version).

Yes, you can use Quick Entries to define repetitive set of postings.
Janusz

Thanks for explanation.
Regarding VAT claimable date I guess there are changes needed in FA code to make it easier. In customized polish FA version, the VAT date is enterd separately in Purchase Invoice form. This cannot be added in 2.3.x FA version due to development policy, which forbid database scheme changes in minor releases. Will be fixed in 2.4. Before that I guess you can entry purchase invoice at invoice date, and rebook the VAT value via auxiliary account whenever it is  needed.

Janusz

Sales invoices need a VAT claimable date possibility to make and print legal VAT invoices.
For purchases the invoice must carry the VAT tax claimable date to be used for VAT tax declaration. IF not the VAT-tax must be booked as an expense or on a waiting account until problem solved. In practice, payment will be made only for the VAT excluded amount.

Maybe thinking about an EU version of FA with automated VAT declaration ( also vat exempt amounts)  possibilities and EU legal Invoicing.
EU sales declaration and Yearly costumer declaration .

As I am new in FA I  am still surtching for a way to solf the VAT problem. I think  making all purchases o vat  and entering the VAT in an other line is the easiest way to solve the problem for the moment. I am now adapting the Belgian accounts to make it possible to tag them and try to get the totals I need for VAT declaration by the tagged  accounts reports.
Each month or 3 months, when the vat declaration is made and posted, the GL VAT-tax accounts must be booked to the VAT R/C account. Is there a possibility to make a standard booking wich includes all neccasary accounts for repetitive bookings?

Janusz

In the rental example I have considered only net charge value, which should be posted in 1/3 part in every period covered by invoice. When you will post all the 3 months rental charge at once, your GL can be considered not fair, as you have not included your rental charges in respective periods. Therefore my question was how you would solve the problem, if 'booking the same invoice under two dates is forbidden'.

Please abstract from the detais of the examples, and you will see the same situation regarding net and VAT values for single invoice. Just you need sepaarte VT date, because sometimes VAT date differs from transaction date, so you should post the two amounts on different dates.
How you would do it to be fair according to your local regulations?

Janusz

PS Sorry, english is not my native language too, anyway I hope the problem is more clear now.
J.

There is a subscription on a monthly magazine payable in advance each 3 months. The subscriber forgets to pay but because he is  a good costumer the next number was send to him. The VAT tax claimable date will be the date the magazine was send and the invoice for one magazine must be made before the 15é of next month. The invoice must be booked in the invoice date Tax period, As long the subscription was not paid for but magazines are send each month there will be an invoice each month. When the subscription was paid after the VATtax of the first month became claimable the next invoice will show the VAT-tax claimable date of the received payment.
This is how I implement the new Vat regulation.
In Belgium VAT declaration is before the 20é day of the month following the TAX period ( 1 or 3 month)

The above is for VAT tax declaration.
For income tax the normal accounting rules for your country apply.

Please comment.

As general accounting rules require booking expenses in related period, and VAT claimable date according to payment terms can be located in next period, single purchase invoice have to be booked in two different dates. So in effect you have two complimentary bookings made on two different dates, and they both are based on the same purchase invoice.

While described situation is specific to polish VAT regulations, this is only example, and similar problem you can find when basic document covers longer period (even if no VAT is involved).

Ok, so how you would book e.g. rental when you are obliged to pay in advance for 3 periods. According to accounting rules you should book 1/3 of the rental value in every period, and you have only single invoice for the total amount?

If this is done on invoice date, the part of amount have to be rebooked to other periods on other dates via clearing account, so you effectively have 3 bookings to single base document (invoice).
Janusz

Regarding VAT numbers verification, this is currently not implemented in FA, however I agree it would be usefull. Anyway if you  use FA via internet, there is no need for any EU VAT numbers/formats database: there is online service available HERE where you can check VAT numbers status  at any time .
Janusz

Thank you ,
I have mentioned that website in previous message.
Because VAT numbers for EU countries have not the same number of digits
errors are easily made; A database could help to prevent errors because the correct quantity of digits for that country must be entered to be accepted.