FrontAccounting forum — Cash Sale Invoice. How to:

Re: Cash Sale Invoice. How to:

null@example.com (drgrumpy) — Sun, 24 Dec 2017 14:47:00 +0000

Yep as you know I was trying to import transactions but it isn't working ! And I don't have time to spend fixing things at present.

Re: Cash Sale Invoice. How to:

null@example.com (apmuthu) — Sun, 24 Dec 2017 12:23:01 +0000

The Direct Invoice entry would suit such Cash entries with the Credit Card info in the memo with a pdf attached as a document to it. Possibly modify it for another menu link by hardcoding a Direct Credit Card Invoice entry.

Better still, use a POS and import transactions into FA.

Re: Cash Sale Invoice. How to:

null@example.com (drgrumpy) — Sun, 24 Dec 2017 11:27:23 +0000

Thanks for the clarification. I can see that for some businesses. But as a cash only retail sales business no invoice/receipt is created/issued until we see the colour of the customer's money... so separate tracking is unnecessary, as we never give credit.

I guess it is the problem of having a system that will cater for all types of business...

Re: Cash Sale Invoice. How to:

null@example.com (apmuthu) — Sat, 23 Dec 2017 14:06:08 +0000

Yes. Only then can you track all such transactions separately.

If someone comes to the shop and buys on cash sale and you prepare a cash invoice and then he says I'll pay you in the evening and if he does or doesn't - it will only be remembered in your mind (or in the memo field) till then!

Re: Cash Sale Invoice. How to:

null@example.com (drgrumpy) — Sat, 23 Dec 2017 13:08:08 +0000

Sorry to keep asking but I am still not clear (I want to make sure I follow the correct process to avoid issues later):

Should I be setting up another 'cash sales' asset account (separate from the petty cash 'bank account') and setting this as the AR ?

P.S. That wasn't a complaint about following me ! I am grateful. :-)

Re: Cash Sale Invoice. How to:

null@example.com (apmuthu) — Sat, 23 Dec 2017 12:07:53 +0000

They are not redundant entries. They only appear so because they are named so. The customer is a different entity and the payment receipts go into a bankable account.

Following every unique assist request will help avoid requests in future on similar lines and fill the self service knowledgebase. It may also throw up errors or suggest improvements that will benefit the community at large when settled.

Re: Cash Sale Invoice. How to:

null@example.com (drgrumpy) — Sat, 23 Dec 2017 10:57:30 +0000

Thanks for responding apmuthu..., it seems you are following me around the forum !

So if I understand correctly - you are saying I should be setting up another 'cash sales' account and setting this as the AR ? but then to me I will still get redundant entries.... and I can track turnover from the income account for the service provided (or goods supplied).

Re: Cash Sale Invoice. How to:

null@example.com (apmuthu) — Sat, 23 Dec 2017 04:35:31 +0000

The concept here is that the GL Account for Cash is different from the Customer Cash Account where all cash customers get billed. Since it is immediate cash, the tracking of Accounts Receivable is not necessary but needed for turnover / transaction listing.

Re: Cash Sale Invoice. How to:

null@example.com (drgrumpy) — Fri, 22 Dec 2017 21:02:52 +0000

Using 2.4 followed above instructions, but generates redundant entries in the account that is set as the AR account:

e.g.
Customer = Cash, Branch = Cash
AR is selected as debtors control (as noted above can't select Petty Cash)

Result:
dr petty cash
cr sales account
dr debtors control
cr debtors control

Seems to me the two entries in debtors are completely redundant

Re: Cash Sale Invoice. How to:

null@example.com (bryan) — Sat, 23 Jan 2016 05:11:35 +0000

Got it.

joe wrote:

From 2.1 you DON'T set the AR account to a bank account, but you simply select Cash invoice in the selector Delayed / Cash in the Direct Invoice.

Re: Cash Sale Invoice. How to:

null@example.com (bryan) — Sat, 23 Jan 2016 03:07:35 +0000

I tried it on a new installation with similar results.

Re: Cash Sale Invoice. How to:

null@example.com (bryan) — Fri, 22 Jan 2016 02:36:47 +0000

That was done. The cash account (and some other accounts I created) is found in the other three drop-down list, but not in Accounts Receivable Account.
ie.

Sales Account: (found)
Sales Discount Account: (found)
Accounts Receivable Account: (not found)
Prompt Payment Discount Account: (found)

Re: Cash Sale Invoice. How to:

null@example.com (joe) — Fri, 22 Jan 2016 00:22:35 +0000

you must first create a GL account to be used for the Bank Account.

/Joe

Re: Cash Sale Invoice. How to:

null@example.com (bryan) — Thu, 21 Jan 2016 21:48:33 +0000

I am currently using v2.3.24.

"6. Set the Accounts Receivable to your new cash Bank Account."

However, my cash Bank Account is not one of the options available in Accounts Receivable Account:

Only (i) 1060 Checking Account (ii) 1200 Accounts Receivable (iii) 1205 Allowance for doubtful Accounts
are available in drop-down list of pre-defined options.

Please help

Re: Cash Sale Invoice. How to:

null@example.com (Ean) — Fri, 12 Jul 2013 01:45:55 +0000

Most of my customers pay by cheque or Telegraphic transfer or by credit card and I would prefer to input deposit when actual amount is received. I have set my customers payment terms to cash but as soon as an invoice is issued the payment goes to my Cash account in GL. Is it possible to select Delayed / Cash?