FrontAccounting forum — Difference between "Purchase order" and "Our order"

Re: Difference between "Purchase order" and "Our order"

2012-10-01T14:37:00Z

Hi Joe,

thank you very much for taking my comments into consideration. That´s impressive, and I really appreciate it.

Please allow me one more question: How would I get the updated version? (Sorry, I am not familiar with the term "HG Repository")?

Again, thank you very much for you feedback!

MacPhotoBiker

Re: Difference between "Purchase order" and "Our order"

2012-10-01T09:15:53Z

Thanks Joe, - Changeset 3069.

Re: Difference between "Purchase order" and "Our order"

2012-09-30T22:44:02Z

The header in PO has now been changed to show:

Customer's Reference (Our customer no at the supplier, from supplier table, supp_account_no)
Salesman (the contact field from the supplier table)
Your tax id (the gst_no field from supplier table)
Supplier's Reference (the info from the Supplier's Reference in PO form, which can be suppliers quote no or whatever, unique) .

This is going to be committed to HG Repository asap.

/Joe

Re: Difference between "Purchase order" and "Our order"

2012-09-30T14:25:59Z

Hi Joe,

thanks a lot for your answer.

Prices are often based on a quote from a supplier, so I would use this field to make reference to the quote. It could be named "Your quote" (that´s the term used in Canada), or "Your reference" as a more generic term.

After all, you are using such field already when creating the PO ("Supplier´s reference") http://screencast.com/t/QS3YQ20xZc , but it´s not shown so far on the PO. That´s the one I would use, it makes the screen form more consistent with the PO document.

Please allow me few more comments. The first field in the same line is "Customers reference" (btw, it should be spelled "Customer´s reference"), but when creating a PO, I did not see where to populate this field. Same is true for "Sales Person". I believe the purpose of these fields is for cases when a PO is created 1:1 based on an order from a customer. It makes sense to have such information, but in my case, I would certainly not want to show this information to my supplier, but only use it for internal purposes.

Then, I also don´t see the purpose of "Your VAT no.". Chances are the supplier knows his VAT number already ;-) If this field is required, I would simply add it as a small line to the adress.

Last but not least: the Due Date. What´s the due date of a PO, when for every item there is a "Delivery Date" anyway?

Well, now that I am writing all this it comes to my mind that probably the PO might be using the same template as an invoice. This might appear "efficient", but for daily use I´d say that the documents have very different purposes, so the content has to be very different.

I´m not sure how difficult it would be to implement it, but I believe it would be well received by the FA community if it were possible to

a) Modify the field names and
b) choose like from a pull-down menu the content for the fields.

But I also want to add that I do like the clean layout you guys are using, I´ve been working with programs before where it was impossible to use any document "out of the box".

Thanks again for your consideration.

MacPhotoBiker

Re: Difference between "Purchase order" and "Our order"

2012-09-30T06:55:55Z

Well, I guess you are right. The information is in the file /reporting/includes/doctext.inc.
Do you have another information we could print here instead? Som kind of information from the database, 0_purch_orders, where 0_ is the company prefix. Please use phpMyAdmin to look into the table 0_purch_orders.

Comments are printed after the detail lines. Maybe Requisition no or Reference. What do you think?

Thanks in advance.

/Joe

Re: Difference between "Purchase order" and "Our order"

2012-09-29T22:22:41Z

Well, to me this looks a bit strange. Showing the same field twice, once displaying it´s content, once not displaying it. Frankly, what would you think as a supplier if you received such PO? Why even bother to put the second field?

Re: Difference between "Purchase order" and "Our order"

2012-09-29T22:13:26Z

It is simply not despayed in the (Our order no) field. Although the informations is here.

/Joe

Re: Difference between "Purchase order" and "Our order"

2012-09-29T21:08:24Z

Thanks joe.

Sorry, I still have to ask: If not edited manually, from where is the field "our order" populated? My question is not only related to this field, but I would like to understand in general where the datasources are defined.

Thanks a lot!

MacPhotoBiker

Re: Difference between "Purchase order" and "Our order"

2012-09-29T13:12:55Z

You can change the document layouts in the file /reporting/includes/header2.inc.

Joe

Re: Difference between "Purchase order" and "Our order"

2012-09-29T12:48:19Z

Hi joe,

thanks for your answer. My apologies, but I don´t quite understand what you mean. Is the field "our order" not populated at all? Or from where does it get it´s content? To me it doesn´t look like the same since PO number shows "3" while "our order" is empty.

Is it possible to edit the template of this form myself, and define the data sources myself?

Thanks a lot!

MacPhotoBiker

Re: Difference between "Purchase order" and "Our order"

2012-09-29T08:42:12Z

There is no difference, but as this is a standard form, the info is emptu here. The is is upnright.

Joe

Difference between "Purchase order" and "Our order"

2012-09-28T22:16:52Z

Hi,

on a Purchase order, whats the difference between "Purchase Order" and "Our Order"? Please see this screenshot for an example: http://screencast.com/t/31FHPqx6vgv

The generated PO number is "3", but "our order no." is empty. What is this field for, and from where is it populated?

Thanks a lot!

MacPhotoBiker