best regards,
ernie

If you want to use item related accounts you have to set Purchase Account option to 'Use Item COGS/Inventory Account' . Otherwise the purchase invoice will be posted according to supplier (not item based) setting.

Janusz

Mhh, I tried, but as long I have an GL-account entered at the supplier-general data, it is not working.

ernie

A.- Tab purchase, suppliers
Here are the general setting to the supplier, address, and also the accounts: Accounts Payable, Purchase Account, Purchase Discount Account.
I had already put in here the main account (80% of the delivery will be booked there).

B.- Tab purchase, purchase order entry
Here I entered the orders with the several items. Each item have the correct GL-accounts and dimensions.

C.-Then I wanted to enter the received payable-invoice
Tab purchase, Supplier invoice
Then I selected the several "items received yet to be invoices" and add then I proceeded to book the invoice.
Now it appears, that the GL acoounts from "A-general setting supplier" is taken, and not the GL-COGS-account from the items.

Hope I expressed now better understandable.

ernie

This way you have entered purchase order not related to the invoice.

When you set Purchase Account selector in Supplier record on really first option (Use Item inventory/cogs account) you will have what you need. This way you can select both behaviours: GL accounts used during purchase can be related to item or to supplier.

Janusz

I was entering via supplier invoice, and then I added purchase orders.
The GL account is taken from the supplier account, because everything is booked to this account, anyway what is entered at the item.
Means, the account at the supplier will overwrite the item-account.
But why is it doing that way, is not logic for me.
You can only enter at the supplier an GL purchase account, if you will never have items with different GL accounts?

ernie

I'm not sure I understand you right. Where you see those old postings - in GL items section of Supplier Invoices screen?

Janusz

I'm using version 2.3RC3 (but in the version 2.2... the same behaviour of the system)
When I enter a supplier invoice and I choose a purchase order with several items on it, all items will be booked in the GL on the same GL-account after proceeding the supplier invoice.
Each item is recorded in the system with the correct GL account (items and inventory).
The purchase orders are issued for several items and the recorded GL accounts for the several items are different.
If you enter now the supplier invoice, and choose one or more purchase orders, everything will be booked to the same GL account (first item).

The other problem is, if you enter the second supplier invoice, automatically the GL accounts from the last entry are shown and taken for the booking, there are not shown the accounts which are recorded at the items.

If I have entered to each item the right GL accounts, I'm expecting, that the system will take the GL accounts from there.
If it will not take the accounts from there, I have to re-enter each line again with the booking of the invoice

Or I'm doing something wrong with summary invoices end month, if I have one invoice with different items of different purchase orders?

Best regards,
ernie